Data Privacy for AI Meetings

Introduction

InterMind is a platform for multilingual video meetings with live AI-powered interpretation. We are built for professionals — where not only the message matters, but the privacy of that message too.

To deliver a seamless experience, InterMind integrates third-party services for video, audio, cloud storage, real-time interpretation, and analytics. These third-party providers help us ensure performance and scalability — but they also introduce a layer we cannot directly control.

We believe in transparency over promises. We can only guarantee privacy and security for components under our direct control — our software, interface logic, and how we route data. For everything else, we offer you the power of choice.

This is why we designed InterMind with region-based confidentiality: you choose where your data is processed, which legal framework governs it, and which AI models are used — based on your selected privacy zone.

What is a Privacy Zone?

A configurable region (EU, US, Asia) that governs where your data is processed and under which legal framework.

Core Privacy Principles

1. Split Responsibility Model

• InterMind does not own or operate the underlying cloud infrastructure or LLMs (large language models).
• We don’t store your media files, nor do we directly process your speech for model training.
• We do control the client-side software, routing rules, and compliance logic — including what region your data flows through, what model is used, and under what conditions.

2. Architectural Transparency

• You can explicitly see which region is active for your session, and which laws apply (e.g. GDPR in Europe, CCPA in the US, PDPL in the UAE).
• Each session runs in a designated compliance mode, and this configuration is visible and auditable.

3. Privacy by Default

• InterMind never stores or reuses your content for training, profiling, or commercial analysis.
• We do not retain transcripts or media unless you explicitly request it.
• If you disable interpretation, no user data leaves your device at all.

Region-Based Confidentiality: How It Works

At the start of each session, or as part of your organization’s account settings, you can select a preferred privacy zone:

Region	Applicable Laws	Infrastructure	LLM Providers
Europe	GDPR	EU data centers only	EU-hosted or EU-compliant
United States	CCPA	AWS / GCP / Azure (US)	OpenAI US / Anthropic US
UAE / MENA	PDPL	UAE or Bahrain cloud	Regional or compliant LLMs
Asia / China	Local Chinese privacy laws	Alibaba, Huawei, Tencent Cloud	China-based LLMs only

This choice governs how your video, audio, and interpreted content is processed and through which jurisdiction.

You may:

• Set a default region for your organization
• Override the region per session
• Blacklist certain regions entirely

What InterMind Guarantees

We implement strict technical and legal safeguards within our domain of control:

1. Local Execution First

Client-side functions such as speech capture and UI rendering are handled locally whenever possible.

2. Data Minimization

Only the minimum data necessary for the current task is transmitted.

3. End-to-End Encryption

All audio/video data is transmitted through encrypted channels. Interpretation requests are tunneled via secure proxies, avoiding public exposure.

4. No Default Storage

We do not store your meetings, transcripts, or conversations unless you opt in. All storage is region-bound.

Legal & Regulatory Compliance

InterMind supports full compatibility with:

• GDPR — Right to access, deletion, export, and restriction of processing. No AI profiling.
• CCPA — No sale of personal data, opt-out options, and transparent collection practices.
• UAE PDPL — Local storage if requested, strict access controls, no international transfers without consent.
• China DSL/PIPL — In-region processing only, no foreign routing if China is selected.

What We Can and Cannot Guarantee

We are committed to full honesty, not just legalese.

InterMind cannot guarantee how third-party LLMs or infrastructure providers process data once it leaves our control.

We DO NOT guarantee:

• That OpenAI, Anthropic, or other LLM providers won’t log or retain input data.
• That cloud hosts have no access to media streamed through their systems (unless you're using a secure enclave or enterprise deployment).
• That content passed to a third-party model is outside their training scope (unless under private contract).

We DO guarantee:

• You always know where and how your data is being processed.
• You have tools to control risk by selecting your region and compliance mode.
• InterMind never stores or exploits your content — even temporarily — without your consent.

Trust Modes & Privacy Levels

You can customize your session to match your confidentiality needs:

Trust Mode	Interpretation	Cross-Region Transfer	Storage	Best For
🔒 Local-Only	❌	❌	❌	Legal, government, internal reviews
🔐 Region-Locked	✅	✅ (within zone only)	❌ or session-only	Healthcare, finance, HR
🌐 Global Flex	✅	✅ (multi-region)	✅	Support, sales, multinational teams

What You Get Out of the Box

• Region-specific LLM usage, with real-time transparency.
• No training or profiling of your content — ever.
• Zero data transmission if interpretation is off.
• Optional data storage, always region-bound.
• Full audit and export tools for enterprise clients.

Conclusion

Privacy is not a promise — it’s an architecture.

InterMind doesn’t hide behind vague assurances. Instead, we give you choices, visibility, and control.

• You choose your region.
• You choose your level of interpretation.
• You decide what risk you’re willing to accept — and we help you stay compliant at every level.

InterMind — built for professionals, backed by compliance, governed by trust.