Creating and Scheduling Meetings

Upon signing into InterMIND, users can conveniently create and schedule meetings directly from the main interface by clicking the New Meeting button.

Accessing the Meeting Options

On the home screen, locate the prominent blue New Meeting button situated at the center of the page. Clicking this button will unveil a dropdown menu with three distinct options:

1. Create a meeting for later
2. Start an instant meeting
3. Schedule in Google Calendar

Create a Meeting for Later

This option permits users to generate a reusable meeting link without initiating the meeting immediately.

Steps:

1. Click the New Meeting button
2. Select the Create a Meeting for Later option
3. A unique meeting link will be generated
4. Copy the link and share it with participants
5. You can join the meeting at any time using this link

TIP

This option is particularly advantageous for team members who will join at different times or for future planning.

Start an Instant Meeting

This option empowers users to initiate a live meeting session immediately.

Steps:

1. Click the New Meeting button
2. Select the Start an instant meeting option
3. A meeting room will open instantly in the current tab
4. You will automatically assume the role of Host
5. Utilize the 'Copy Link' option located in the bottom left corner, or copy the link from the browser's address bar
6. Share the link with other participants

TIP

This option is ideal for quick synchronization or spontaneous collaboration.

Schedule in Google Calendar

Schedule a future meeting and seamlessly integrate it into your Google Calendar.

Steps:

1. Click the New Meeting button
2. Select the Schedule in Google Calendar option
3. You will be redirected to a Google Calendar event creation page in a new tab
4. The meeting link will be automatically populated in the location or notes section
5. Set:
   • Date and time
   • Guests
   • Notifications
6. Click Save and send invites from Google Calendar

INFO

This requires a connected Google Account and is particularly suitable for organized teams with integrated calendars.

As soon as the meeting is scheduled and if Google Calendar is connected to InterMIND, this meeting will appear on the main page of InterMIND in the section with scheduled meetings.

Also, as soon as the invited participants accept the invitation to the meeting, it will appear on their main page of InterMIND in the section with scheduled meetings, provided they are authorized and have synchronization with Google Calendar enabled.